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The importance of audit trails in healthcare

An accurate record of all training is a key part of business management

1

The importance of audit trails in healthcare

An accurate record of all training is a key part of business management

Regardless of the industry, offering ongoing learning and development opportunities to employees is an important part of business growth. In the fast-moving healthcare sector, it’s especially important. With all the risks associated with care, it’s vital that anyone working in the industry undergoes regular training to ensure they can carry out the tasks required of their role. And, whether it’s for recruitment purposes, or for those already working in a healthcare environment, keeping an accurate record of all training is a key part of business management. However, many businesses are still overlooking this element of training and failing to incorporate effective reporting systems, also known as audit trails.

The importance of audit trails

 In a training environment, an audit trail is a record of any learning and development a candidate or employee has undergone. It can be in either a printed or electronic format, and is used to assess the successful completion and maintenance of individual performance improvements.

For people working in the healthcare sector, there are many opportunities for training and development courses to be undertaken, either in order to advance to a more senior level, widen knowledge of an existing area, or learn an entirely new skillset. The issue facing management is that with such high volumes of training occurring, it can be difficult to keep track of every individuals’ historic record – who’s completed what course and when, as well as when courses require renewal. Although keeping track of this training can be a challenge, thankfully advances in technology have significantly streamlined the process.

E-learning and LMS

E-learning is quickly becoming the training delivery method of choice for many businesses, with the global e-learning market estimated to be worth $107 billion[i]. A learning management system (LMS) is the technology that delivers the course materials of e-learning training modules. As well as this, they also hold electronic records and data of all individuals that undergo training. This includes things like module start and completion dates, enrollment status, and certification. The system provides instant access to individuals’ training records, and complete visibility of their past, present and future learning and development needs.

Audit trails in a recruitment environment

For healthcare recruiters looking to place candidates in a specific role, electronic audit trails that have been automatically recorded in an LMS make the process considerably faster. Recruiters can simply log on to the LMS, call up a candidate’s past training and qualifications, and instantly see if they are qualified for a role. And, if an employer is looking exclusively for candidates that have completed a particular industry course, the recruiter can find suitable people quickly and easily. Healthcare environments For managers of healthcare facilities, audit trails held on an LMS enable them to remain compliant. They can stay up-to-date with which employees have undertaken training, and keep on top of when courses need renewal or re-taking. Without a comprehensive audit trail, there is also no way to be sure that every employee has completed the necessary training, which in itself could put management in breach of important regulations[ii]. Audit trails eliminate the risks that could occur if an employee is mistakenly given a job that they are not trained for. Given the consequences that could occur if, for example, a person receiving healthcare is administered incorrect medication, having access to staff training records is essential.

With all the benefits audit trails can bring to healthcare recruitment and existing care facilities, ensuring they are being implemented is key. To find out how Red Rock Training’s LMS can provide you with clear and concise audit trails, speak to one of our experts on +44 (0)845 094 3827 or email training@redrockb2b.co.uk

[i] http://elearningindustry.com/elearning-statistics-and-facts-for-2015
[ii] http://www.theivrgroup.com/latest-news/191-is-an-employer-obliged-by-law-to-keep-accurate-training-records-yes

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In a training environment, an audit trail is a record of any learning and development a candidate or employee has undergone. It can be in either a printed or electronic format, and is used to assess the successful completion and maintenance of individual performance improvements. 

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